Task+List

Colleague Connection Planning General Checklist ***Please note: RMSLA controls the Colleague Connection budget. Payment will be mailed to the RMSLA treasurer. The RMSLA president/incoming president/representative will work with the treasurer to provide the budget balance, treasurer's mailing address (for checks), and any other treasury needs. ** = **SWAT Team (as needed):** = = ** RMSLA Treasurer: **=
 * Association Presidents Commitee: **
 * __CoALL__ : **
 * __CAL__ : **
 * __RMSLA*__ : **
 * __CCML__ : **
 * __SRMA__ : **
 * __DU__ <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">: **

**<span style="background-color: transparent; font-family: Arial; font-size: 15px; vertical-align: baseline;">__Volunteers:__ **
==== **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">CLiC rep (creates registration page): ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Vendor Relations: ** ==== **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Photographer: **
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Registration table: **

== **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Marketing: ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">· Venues for publicity: ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -Leo Calendar ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -CAL Calender ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -Committee members' Facebook pages ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -CAL Association Facebook page ** == <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> Division & IG FB pages <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> LinkedIn pages == **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -DU Library and Information Science Facebook page ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -CLiC Facebook page ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -University of Denver Alumni e-newsletter ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -Judy Van Aker's blog ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -LinkedIn ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">CAL - Erica <span style="background-color: transparent; color: #ff0000; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DONE ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">NPIG - Erica <span style="background-color: transparent; color: #ff0000; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DONE ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">TSAD - Erica <span style="background-color: transparent; color: #ff0000; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DONE ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Paralibrarians - Erica <span style="background-color: transparent; color: #ff0000; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DONE ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> -Listservs: ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> Libnet - <span style="background-color: transparent; color: #9900ff; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Erica <span style="background-color: transparent; color: #ff0000; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DONE ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> CoSLL - Matthew ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> CASL ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;"> SRMA - Cecily ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">CCML - Frank ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">RMSLA - Rachel ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">-Student listservs (RACHEL) ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DU Libschool ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">DU SLA Group ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Other: kvisnak@emporia.edu; berlinda.saenz@unco.edu; <span style="background-color: transparent; color: #000099; font-family: Arial; font-size: 15px; vertical-align: baseline;">laura.summers@ucdenver.edu ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Also send to these listservs: ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Mountain Plains Library Association (AZ, CO, KS, MT, NE, NV, NM, ND, OK, SD, UT & WY) MPLA-LIST-request@USD.EDU<mailto:MPLA-LIST-request@USD.EDU> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">mpla-l@usd.edu<mailto:mpla-l@usd.edu> (managed by joe.edelen@usd.edu<mailto:joe.edelen@usd.edu>) ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">MidContinental Chapter of the Medical Library Association (CO, KS, MO, NE, SD, UT, & WY) MCMLA-L@LISTSERV.KUMC.EDU<mailto:MCMLA-L@LISTSERV.KUMC.EDU> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">MCMLA-L-request@LISTSERV.KUMC.EDU<mailto:MCMLA-L-request@LISTSERV.KUMC.EDU> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">llillard@emporia.edu<mailto:llillard@emporia.edu> Dr. Linda Lillard, LIS Program - Emporia State University, KS ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Colorado Springs libraries and librarians COLOSPGSLIBNET-request@LISTSERV1.COLORADOCOLLEGE.EDU<mailto:COLOSPGSLIBNET-request@LISTSERV1.COLORADOCOLLEGE.EDU> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Southwest libraries and librarians ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">SWLIB-L-request@LISTSERV.FORTLEWIS.EDU<mailto:SWLIB-L-request@LISTSERV.FORTLEWIS.EDU> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Colorado Academic Library Association ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">coala-l@marmot.org<mailto:coala-l@marmot.org> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Music Library Association - Mountain Plains Chapter (AZ, CO, ID, KS, MT, NE, NV, NM, ND, OK, SD, UT & WY) mpmla-l-owner@du.edu<mailto:mpmla-l-owner@du.edu> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Theatre Library Association ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">TLA-L@csus.edu<mailto:TLA-L@csus.edu> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">The Wyoming Library Association ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">all@wyla.org<mailto:all@wyla.org> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">The Utah Library Association ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">admin@ula.org<mailto:admin@ula.org> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">The South Dakota Library Association ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">bkstand@rap.midco.net<mailto:bkstand@rap.midco.net> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">The Colorado Alliance of Research Libraries CLIC-L@list.coalliance.org<mailto:CLIC-L@list.coalliance.org> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">South Dakota State Library ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">library@state.sd.us<mailto:library@state.sd.us> ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">SLIM-Utah ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Adriane Juarez ** **<span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">ajuarez@esumail.emporia.edu<mailto:ajuarez@esumail.emporia.edu> ** ==
 * <span style="background-color: transparent; font-family: Arial; font-size: 19px; text-decoration: none; vertical-align: baseline;">To-Do: **
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Choose time and date for event
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Choose venue
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Select keynote speaker (template)
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Create contract (template)
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Determine total cost (speaker fees, accommodations, etc)
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Send Save the Date
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Menu
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Cost per head
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Extra plates for at-the-door registrants?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Plan meat + vegetarian + special needs
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Do we feed vendors? - YES
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Who else gets a plate? Volunteers?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Registration - RMSLA and CLiC work together on this
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">How many seats available?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Checks accepted. Pay to RMSLA (everyone tries to pay to Colleague Connection)
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Paypal set-up
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Lower fee for students + higher for at-the-door?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Rules:
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">7 day cancellation policy with no refunds afterward (we have to have our final count into catering the week beforehand);
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">checks made to RMSLA ;
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">NO courier service for checks - mail only
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">If we don’t have a full house, we’ll then accept registration at the door
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Create link/embed code to attach to invitation
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Parking? Part of reg. fee or they pay themselves? - PAY THEMSELVES. Note often and LOUDLY where parking is available and how it can be purchased
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">CLiC makes nametags
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">AV & setup logistics site visit
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">What AV?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Speaker platform/riser?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Layout for vendors, dinner tables, speaker area
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Can we have a standing sign in the hallway near the west entrance that says something like “Welcome to Colleague Connection. It’s this way →”?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Vendors
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Sponsorships?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Scholarships?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">How many and what do they have with them?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Scholarships (vendors)?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Any from private individuals?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Any from the associations?
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Create a streamlined, centralized scholarship pool and a way to dole out the money
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Create program (template)
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Pre-event: Check on event logistics (food, equipment, etc) 2-weeks prior, then 1 week prior, then the morning-of.
 * <span style="background-color: transparent; font-family: Arial; font-size: 15px; text-decoration: none; vertical-align: baseline;">Post event: report on event, send thank you notes, send survey, pay bills, etc